Since May 2017 we’ve implemented a new way of conducting tenant satisfaction surveys. Over previous years we have been carrying out annual satisfaction surveys and then respond to tenant feedback on a one-off basis. However, under the new process we survey continuously which means that throughout the year we can improve and develop our services to meet your needs.
Every month we sample around 125 tenants who have recently received the following services; heating services, repairs, improvements work, rent enquiry, new tenants and anti-social behaviour cases. No tenant will be surveyed more than twice a year under this process.
The graph below shows the satisfaction for each service during 2017:
Under this new process we also ask nine key questions that allow us to compare our performance with other housing associations across Wales and the rest of the United Kingdom. The graph below shows our performance in these nine areas:
|Welsh Government questions||Housemark STAR questions|
The results compare favourably with other housing associations and social landlords across Wales and the United Kingdom. Satisfaction has vastly improved since 2016 with some areas seeing improvements of over 20%.
Receiving continuous customer feedback from tenant satisfaction surveys on a more regular basis is a key driver to make improvements to the services we provide our tenants.
During the Summer of 2017 a series of estate walkabouts were held. Over the course of eight days 672 properties were visited by the teams and 306 properties took part.
The graph below shows the number of responses received in each area:
During the visits tenants had an opportunity to raise any additional issues with the teams. The graph below illustrates the queries for each particular service:
Another series of estate walkabouts will be held during the Summer of 2018. Click here to see the diary.
Whichever way you engage with us, we are committed to listen and act on your feedback whenever possible. Below are some of the changes we've implemented in response to complaints:
You said: Operatives are re attending the same repair but the problem hasn’t been resolved.
We did: If we’ve attempted to repair a fault twice within six months but the problem persists the issue will be escalated to a manager to ensure that the issue is resolved and a successful repair is completed.
You said: Lack of internal communication is a root cause for complaints and dissatisfaction.
We did: We’ve relocated a high percentage of our staff to one central office and are working with services to improve processes to offer a more efficient service.
You said: Tenants moving into their new home don’t always get the opportunity of viewing the property before agreeing to accept.
We did: As standard practice all tenants who have been offered a property are now given the opportunity to view before accepting.
You said: Historical damp or condensation is an issue.
We did: Training has been provided to our maintenance officers to better diagnose what is the root cause of the damp or condensation and how best to rectify the problem. This is essential to improve the service we offer our tenants.
You said: There are several issues following works completed by the contractor, Wates. A number of properties noted that internal snagging such as carpet grip strips and poor standard of the front footpaths.
We did: The Assets team have held a meeting with the contractors and they agreed to visit each property to carry out the necessary works.
You said: Several gardens have not been cut during the season with a number of tenants paying privately to have their grass cut.
We did: The client team registered every property that had raised this issue. Several properties had not re-registered for the service. To promote the scheme and the registration method we've advertised on social media and in our Tenant Newsletter.
One of our corporate values is to be open, fair and transparent. As part of this it is vitally important that we understand how we are performing, and it is essential that we are open with staff, tenants and stakeholders with regards to our performance. We have introduced a system that enables us to measure and report upon our performance across key business areas.
Every year we report upon our key performance indicators to the Welsh Government as part of our annual self evaluation. We are also part of a benchmarking organisation that allows us to compare our progress to that of other housing associations, including those in Wales and beyond.
Download our annual reports below:
Download our financial statements below:
The conclusions of a recent independent report highlights the positive effects of Cartrefi Cymunedol Gwynedd’s (CCG) work on the lives of customers and the economy.
The conclusions are very positive and we are proud of what we have achieved.
Some of the report headlines:
Follow the links below to read both the summary report and the full report:
Alternatively you can watch a film about the impact of CCG's investment across communities:
The film below is a series of interviews with deligates from the 2025 Conference, which is a collective who believes that avoidable health inequalities that exist in North Wales in 2015 is unacceptable. The aim is a movement for change that will end such inequalities by 2025. Our Chief Executive, Ffrancon Williams, explains the importance of housing in this vision (1 minute 55 seconds into the film):
CCG is registered with and regulated by the Welsh Government. The government works with housing associations to ensure good quality of service to tenants and to ensure that they are governed effectively.
The methods used to gather information vary and can include: information presented in an annual self-assessment by each association, discussion with tenants, and reviewing business plans.
This report sets out the Welsh Government’s assessment and provides performance levels against the “Delivery Outcomes” (standards of performance) relating to:
A new Regulatory Judgement Framework was launched on 1 January 2017 and piloted throughout the year. The revised approach provides a focus on continuous improvement and a clear regulatory judgement. New performance indicators were also introduced that are designed to complement the new Regulatory Framework. The regulatory assessment work follows the risk-based approach to regulation and seeks to identify strengths and areas for improvements.
The focus is based on strategic risks and business viability issues, as well as good governance, specifically on how the Board is assured that its primary responsibility of ensuring the effective running of the RSL is fully and properly discharged.
Cartrefi Cymunedol Gwynedd is regulated by the Welsh Government in relation to the provision of housing and matters relating to governance and financial management.
Part of this regulatory process requires Cartrefi Cymunedol Gwynedd to self evaluate its activities in order to demonstrate how we are meeting the relevant guidelines. The self evaluation and Statement of Compliance is shared with Welsh Government’s Housing Regulation Team and is also regularly updated by us.
Following their assessment, the Welsh Government Housing Regulation Team publish their Regulatory Opinion report, available to download below, which sets out the Welsh Government’s Regulatory Opinion and is designed to provide CCG, its tenants, service users and other stakeholders with an understanding of how well we are presently performing against the delivery outcomes relating to:
The judgement falls into one of four categories: “Standard”; “Increased”; “Intervention” or “Statutory Action” In December 2017 the judgement given to CCG was “Standard” which means the company identified and manages current and emerging risks appropriately, and that we have adequate resources to meet our current and forecasted future business and financial commitments – this is a very positive conclusion.
CCG have set out a vision in respect of Health, Safety, Quality and Environmental (HSQE) performance. This vision is to deliver HSQE excellence. Download the document here:
CCG have set out a vision in respect of sustainable energy management performance. This vision is to deliver reduction measures in carbon dioxide emissions. Download the document here: